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Real estate agencies
AI for real estate agents: answer every lead in under a minute
Buyers and sellers usually contact several agents at once, and the first useful reply tends to win.
Sound familiar?
The work that decides whether you grow.
- Three portal inquiries
- A missed call
- "Is this still available?"
By the time you're back in the car, two of them have booked with someone else.
Where it leaks
Win the business you are losing now.
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Portal and website inquiries
A median 39-minute reply in a 2024 test of 100+ offices
A reply in under a minute, day or night
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Calls during showings
Voicemail, then the next agent
Answered, qualified and booked
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Follow-up
Leads go cold after one try
Follow-ups that stop when they should
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Booking viewings
Back-and-forth over three days
Booked in one conversation
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Listing questions
The same five answers, all day
Answered from approved listing facts
Response-time figures: Focus Digital's summary of published response-time studies
Where AI pays first
Four jobs, in the order we suggest.
Each is a fixed-price project you can stop after.
- 01 · Instant replies to new inquiriesThe first reply is where most real estate leads are won or lost.
- 02 · AI receptionist and call answeringCovers your phone while you are with clients.
- 03 · Chat, SMS and WhatsApp assistantsAnswers listing questions where buyers ask them.
- 04 · Appointment reminders and no-show recoveryViewing reminders that people can reply to.
How much AI?
Usually: a little. Your numbers decide.
- Not yet
- A little
- A fair amount
- A lot
Instant replies first. It is the cheapest leak to fix and the easiest to measure.
Will it work with your software?
Real estate CRM and portal software varies a lot in what it lets other systems do. If yours has an API or a reliable export, we can usually connect to it; if it doesn't, we work alongside it. We check this before we quote, never after.
Human in the loop
A person stays in charge.
The AI answers only from approved listing facts. Prices, offers, negotiation and anything about a neighborhood or who lives there go to an agent.
Privacy rules by country
In the US, fair housing rules apply to what is said about neighborhoods and buyers. The AI answers from approved listing facts only and never steers.
Text messaging has consent rules in every market we work in (in the US, the TCPA). Opt-in and opt-out handling is built in from the start.
Call recording and disclosure rules differ between US states and between countries. The greeting and recording notice match where your callers are.
We choose services by country, so your data stays where your local rules need it to be. We sign an NDA before we see anything, build and test on sample data, and connect real data only when it goes live, inside accounts you own.
Questions
Straight answers.
Can it work with the portals we use?
Anything that sends you a notification by email or webhook can usually trigger a reply. We check each portal before quoting.
Will it negotiate or discuss offers?
No. Prices, offers and negotiation always go to an agent.
What about buyers who want to talk to a person?
They get one. The AI hands over immediately and sends you a summary of what they asked.
The right amount of AI
Ready to put your daily business operations on autopilot?
Stop losing valuable revenue to missed inquiries and back-office admin. Book a 30-minute feasibility call to see what your custom AI system looks like.
Fixed pricing · 100% client-owned systems · Pay at wholesale API cost